University of the Arts University Libraries

University Libraries Newsletter #9 Fall 2001

Director of University Libraries: Carol H. Graney
Newsletter Editor: Sara J. MacDonald, Greenfield Library Public Services

Current Newsletter Contents
Albert M. Greenfield Foundation Grant
Overheard in the Library
Visiting Artists Videos
Library Staff News
New Newspaper Database
Fall Library Tours
Faculty and Videos/DVDs
Sept. 11, 2001 Resources
Library Forms on the Web
Film Stills and Copyright
Image Reserves: Analog to Digital
Online Periodicals
Library Instruction and Special Collections

Previous newsletters:
Spring 2001 #8
Fall 2000 #7

We are very pleased to announce that the Albert M. Greenfield Foundation has provided grant funding to the University Libraries to be used for upgrading our online library system. This grant represents the latest in ongoing support by the Albert M. Greenfield Foundation for library technology. The Librariesą online system was purchased and installed with a grant given by the foundation in 1991. With this latest grant, we have upgraded the online catalog from a text-based system to a Web browser-based version and have added serials control to the system's functionality. This change can be seen most visibly in our online catalog that is accessed with a Web browser. The new Web-based system gives us the ability to include Web links to other resources in the libraries and on the Web, and to provide specific volume information about serials in the collections. Additional upgrades such as electronic reserves will be forthcoming and announced as they become available.

Overheard in the Library
"This place is so peaceful. We should come here all the time."

Back to Newsletter Contents

The following videos of presentations made by visiting artists and critics in the 2001 Summer MFA program are now available in the Albert M. Greenfield Library: Madeline Hatz, Brooke Moyer, George Trakas, Dominic Nahas, Sean Landers.

New staff: The libraries recently welcomed three new staff members.

Amy Morrissey started July 23 in the Greenfield Library and handles reserves at the circulation desk. Amy completed a joint program of the Pennsylvania Academy of the Fine Arts (PAFA) and the University of Pennsylvania and received her BFA and certificate in 1995. She was a student assistant in the PAFA Library from 1992 to 1995 and most recently served as a programming assistant at WXPN-FM.

Shawn Moriarty joined the Greenfield Library on August 6 and works in circulation, assists in the Slide Library and with interlibrary loan, and keeps the periodicals area open in the evenings. Shawn received her BA in English and Communications from the University of Pennsylvania in 1999 and worked in the slide collection and in the Van Pelt Library at the University of Pennsylvania from 1995 through 1998. Shawn also worked at WXPN-FM.

Jim Cowen is filling in for Aaron Meicht in the Music Library while Aaron is on a leave of absence. Jim graduated from the School of Music this past May and was an outstanding student worker in the Music Library from 1997 until 2001.

Staff activities:
Barbara Danin and Amy Morrissey both exhibited several pieces in the "Work After Work: Staff Projects" exhibit in Hamilton Hall. Barbara exhibited watercolors and Amy showed several oil paintings. Barbara also showed her work at the Delaware Center for the Contemporary Arts' annual show in Wilmington, Delaware.

Mary Louise Castaldi is president of the Delaware Valley Chapter of the Art Libraries Society of North America.

Lars Halle had his big band composition "Switching Gears" published by Kendor Music Company ( and has other works pending publication.

Aaron Meicht is on leave of absence and is studying in Paris at the Center for the Composition of Music Iannis Xenakis (

Carol Graney has been elected to chair the University Committee on Instruction. She is also on a Strategic Plan Task Force charged with developing a learning center.

Back to Newsletter Contents

The University Libraries now subscribe to an electronic database that contains full-text articles from three major U. S. newspapers. This means that any member of the UArts community - student, staff or faculty - can search the New York Times for the last 365 days, and the Los Angeles Times and the Washington Post from 1/96 to the present without charge. The entire article will appear in the search results and can be either e-mailed or printed. However, because it is a subscription, Full-Text Newspapers must be accessed from a computer that is connected to the campus network.

The link to Full-Text Newspapers is on the Library Web site at It can also be reached by going to the University Libraries home page and selecting Research Tools and Resources then Electronic Indexes and Databases.

The "Electronic Indexes and Databases" page gives information and search tips about Full-Text Newspapers, as well as other indexes and databases to which the University Libraries subscribe.

Mary Louise Castaldi
Reference and Interlibrary Loan Librarian

FALL LIBRARY TOURS, or, We Showed Them the Money
In September the University Libraries offered tours to any interested student. In order to lure the students to the tours, we offered a $100.00 gift certificate to the UArts bookstore as well as prizes of photocopying cards with a $5.00 value. 19 students participated, with some receiving individual tours. A student in the College of Performing Arts won the certificate.

More than once faculty have planned to show a video or DVD in class on a particular day and have discovered that the item is already checked out. With a little planning we can help you make sure the material you want is ready when you are. We urge faculty to do the following.

Call us (215-717-6280 for Greenfield, 215-717-6292 for Music) and tell us the day and time you plan to show a video or DVD. We will mark the item and have it ready for you. Please give us at least several days' notice in case someone has that item out. We will contact that person and let them know the item is needed.

Put the item on reserve. When making reserve requests, faculty must specify whether students can take reserve items out of the library overnight or whether they must be used in the library. We advise you to make videos and DVDs in-house use only.

Please note that we do allow other faculty to check out a reserve video or DVD to show in a class, but the item goes out only for the duration of the class and not for the normal faculty 5-day borrowing period.

Remember, all videos and DVDs are fully cataloged and can be found in the catalog by author (use for director, choreographer, composer), title and subject. You can also browse for videos and DVDs by following the catalog instructions under the search option CALL NUMBER then OTHER CALL NUMBERS. Another way to find videos and DVDs is to enter a broad subject search and then LIMIT by MATERIAL TYPE. Please call us or come see us if you'd like to see how this works. It's easy!

Back to Newsletter Contents

Library staff have assembled a Web page of links to resources about the terrorist attacks of September 11, 2001. The page can be found at If you know of additional reliable sites please e-mail Sara MacDonald at

Two library forms in PDF (portable document format) were recently posted on the library Web pages. Interlibrary loan forms and faculty reserve request forms can now be accessed and printed from your home or office computer. We plan to add interactive forms that can be submitted electronically, but until then we hope the PDFs will make library services more convenient to our community. The forms can be found at:

Faculty reserve request form:

Interlibrary loan request form:

Note that both forms can also be found via the "Library Services" link from the University Libraries main page.

Interlibrary loan requests went up immediately following the announcement of the availability of these forms. If you have questions about this service please contact Mary Louise Castaldi at

Thanks to Christopher Rooney, UArts Community Information Architect, for PDF-ifying the forms.

A recent discussion on ARLIS-L, the listserv for the Art Libraries Society of North America, concerned how to secure copyright permission for film stills. The question was submitted by Roberto Ferrari, a librarian at Florida Atlantic University. Mr. Ferrari posted a summary of the replies he received and gave permission for us to include that information in the newsletter. Please note that Mr. Ferrari was careful to point out that this information is not based on legal advice or legal recommendations. We thought this would be of interest to many members of our community.

"From: Roberto C. Ferrari
Date: Monday, October 1, 2001 4:50 PM
Subject: SUMMARY copyright/film stills

Thanks so much to everyone who responded to my inquiry re: securing copyright clearance for film stills. Some of you asked to know what people said, so I've summarized the responses below. Keep in mind of course that this summary is based on the responses I received, and is not legal advice or legal recommendations of any sort.

1. There is no comparable "middleman" concept like Art Resource that handles distribution/copyright clearance for film stills or film photos.

2. Essentially, to secure copyright clearance, you should contact the film studio directly. In the case of photos of film stars that may not necessarily be associated with a particular film, you would need to contact the star's agent and/or the star him/herself and/or his/her descendants. You may have to contact the Screen Actors' Guild also. Be prepared: doing so is probably going to cost a lot of money. HOWEVER....

3. It turns out that most of the time, film studio have generated film stills specifically for promotional purposes and want(ed) them distributed for publicity. Typically these studios did not/do not habitually copyright these works. Many people believe, then, that this puts them in the public domain. Some people suggested that studios often do not notice these reproductions in books and thus probably wouldn't notice a film still being used. Assuming there is no information on a particular photo (e.g. it's just a photo w/o any information as to who created it), and you own the photo, some suggested the notion of saying the image was from the "author's collection."

4. It might be useful to check with film archives, such as those at the Library of Congress and the Museum of Modern Art, to see if they own these works and may offer official copies of film stills for publications.

5. Two resources that you might find useful to consult: "Fair Usage Publication of Film Stills" by Kristin Thompson (Report of the Ad Hoc Committee of the Society For Cinema Studies) --

Getting it Published: A Guide for Scholars and Anyone Else Serious about Serious Books by William Germano (Chicago: U of Chicago P, 2001).

6. Assuming the publication is a book, it might be useful ultimately to have the publisher decide the best way to publish these images. If preparing a book proposal it might be worth mentioning if the author him/herself owns specific images that they would like to see reproduced in the book.

Thanks again to everyone who assisted me in this inquiry. My patron will certainly find it all very useful.

-- Roberto
Roberto C. Ferrari, Head of Access Services/Arts & Humanities Librarian
Wimberly Library, Florida Atlantic University"

Back to Newsletter Contents

The Slide Library is now creating Web pages of images for course study. Images selected by faculty for their courses are placed on Web pages that are accessible to students in the class from anywhere on the Internet. Previously, slides in carousels were placed on reserve at the end of the semester in the Slide and Greenfield libraries for review at times when the libraries were open. The Web pages are available at any time and from any computer that has Internet access. For copyright reasons, the pages are available for one semester only and only to students registered in the course for which they were created. If you have been given authorization to use the study pages by either your instructor or the visual resources coordinator, you will be able to gain access to the images on reserve.

Digital reserves have been a big step forward for our digital image collection and a useful tool for faculty and students. We look forward to working with faculty to expand our offerings in the future. If you are interested in having a Web page of images created for your class or if you are having difficulty accessing the Web pages, contact Jeannine Keefer, Visual Resources Coordinator, at or call 215-717-6290.

Jeannine Keefer
Visual Resources Curator

Online versions of the following periodicals to which the Libraries subscribe can now be accessed through the Libraries' online catalog.

Bulletin of the Society for American Music
Journal of Communication
Journal of Design History
Journal of Musicology

The Libraries' Spring 2001 newsletter included 16 other titles that have catalog links to their online versions. If you would like to see if a title is linked to an online version in the Libraries' catalog or to search for one of the titles above, go to and search by Title. If the title has a link, it will be visible in the middle of the screen.

Some of the titles are available via the UArts campus network only but others can be accessed from any computer connected to the Internet. Please note that although some of the online versions include full-text articles, others only include minimal information such as table of contents or abstracts of the articles.

Back to Newsletter Contents

The fall semester has been a very productive one for library instruction in the classroom, including new sessions with performing arts students. Mary Louise Castaldi, Mark Germer and Sara MacDonald all spoke to Dr. Nina Bennahum's 59 dance history students on November 1; evaluations from Dr. Bennahum's class indicated that all but one of the students who returned an evaluation felt their research would be easier as a result of the librarians' presentation. Reference librarians also addressed about 50 students in Dr. Mari Fielder's two sections of Theater Encounters students, and a first-time visit was made to David Comberg's History of Communication Design class. Mary Louise addressed five different sections of First-Year Writing classes and also gave a presentation to Modern Architecture students. Mark Germer gave School of Music faculty a quick tour of the Music Library highlighting new reference and music education materials (including electronic tools), reorganized course reserve binder, and the ongoing project of improving access to the LP and CD collections.

Dr. Catherine Robert's students used the Ballets Russes- and theater-related materials in the Greenfield Library Special Collections again, and numerous classes used the Alberto Giacometti portfolio and the Josef Albers Interaction of Color from Special Collections. Mary Louise Castaldi had an opportunity to use her textile expertise with Susie Brandt's Introduction to Fibers students, who were using the textile collection in Special Collections.

Thank you for visiting the newsletter! Please send remarks or suggestions to Sara MacDonald, Public Services Librarian.

Back to Newsletter Contents

University Libraries Home

Last updated 11/16/2001 sjm

© 2002 The University of the Arts ® • University Libraries • 320 South Broad Street • Philadelphia PA 19102 USA • 215-717-6280